DONATION REQUEST POLICY TEMPLATE
Restaurant Coaching Solutions - restaurantcoachingsolutions.com
Fill in the blanks, post it on your website, and give a copy to every manager.

[Restaurant name] supports our neighborhood. Each year we set aside a giving budget of
[$ amount or number of gift cards] and focus it on [one or two causes, for example:
schools within 5 miles, youth sports, hunger relief].

HOW TO ASK
- Send requests by email to [address] or use the form at [web address].
- Please ask at least [4] weeks before your event.
- Tell us: your organization, the event, the date, how many people will attend,
  and how the money raised will be used.

WHAT WE USUALLY GIVE
- Gift cards for raffles and silent auctions (value: [$ amount])
- [Optional] A give-back night: [percent]% of sales from guests who mention your group
- We don't give cash donations or donate food for events off-site unless agreed in writing.

HOW WE DECIDE
- We review requests on [day] each [week/month] and reply to every request within [10] days.
- We give priority to groups in our focus areas and to groups our guests and staff belong to.
- Once the year's budget is used, we'll tell you and invite you to apply next year.

STAFF SCRIPT (in person or by phone)
"Thank you for thinking of us. We handle all donation requests by email so the right person
sees them. Here's the address. We answer every one within [10] days."